Productivity System for a Solo Founder

Solo founders wear every hat. Without a system, you drown.

My System

Daily: Morning review. 3 priorities. Nothing else matters.

Weekly: Sunday planning. Map out the week. Allocate time blocks.

Monthly: Review metrics. Adjust strategy. Celebrate wins.

The Tools

• Notion: Task management, docs, knowledge base
• Google Calendar: Time blocking
• WhatsApp: Customer communication
• GitHub: Code, issues, project management

Time Blocking

Monday/Wednesday/Friday: Deep work (development) Tuesday/Thursday: Meetings, sales, support Weekends: Off (mostly)

Context switching kills productivity. Batching similar tasks helps.

The 3 Priorities Rule

Every day, pick 3 things that matter. Do those first.

Everything else is secondary.

If you finish early, great. If not, you still did what mattered.

What I Don't Do

• Detailed task tracking (too much overhead)
• Pomodoro timers (too rigid)
• Complex productivity apps (more time managing than doing)

The Principle

Keep it simple. Focus on what matters. Everything else is noise.

Systems should serve you, not enslave you.